How a modern CSP should run.
Quietly and accurately.
Explore the 12 integrated capabilities across the 4 Freedoms of Singapore Practice. See how qualified staff stay in complete control while the system eliminates administrative drag.
Situational Awareness
“At 2:00 AM, the question isn’t whether my team worked hard—it’s what slipped through the cracks over the weekend under my personal RQI license.”
— Tan Boon Heong, Managing Partner & RQI (25 Years in Practice • 600-Entity Portfolio)
The Daily Practice Roll-Up. Every morning at 7:00 AM, the Roll-Up compiles every signed resolution, client document drop, and case handoff across your practice. Partners start the day fully informed—zero morning standups or inbox interrogations needed.
Friction & Blocker Detection. Stop interrogating staff across 100+ open cases to find where work is stuck. The radar highlights the exact blocker before clients have to ask—whether an un-signed director, a missing bank PDF, or a pending AML review.
Continuous Sanctions & KYC Surveillance. Manual CDD checklists go stale the moment they’re filed, exposing your RQI license to ACRA sanctions. TOKATOS embeds biometric KYC before lodgement and monitors directors continuously against global sanctions and PEP lists.
Frictionless Momentum
“I have 15 years of corporate secretarial experience, yet half my week is spent playing polite debt collector—chasing overseas directors who ignore five emails for a 2-page board resolution.”
— Rachel Lim, Senior Corporate Secretary, ACIS (15 Years in Practice)
Milestone WhatsApp & Email Nudges. Senior corporate secretaries spend up to 48 hours a month playing polite debt collectors. Automated WhatsApp and email milestone nudges advance cases autonomously without staff chasing drag.
15-Second WhatsApp Finger Signing. Chasing overseas directors for signatures previously stalled ACRA lodgements for 4 to 7 days. With 1-click WhatsApp finger signing under Singapore ETA 2010, emergency Form 45s and AGM packs are executed on mobile in 15 seconds.
Passwordless Intake Portal. Clients lose portal passwords and send attachments across fragmented threads. Clients can email, WhatsApp, or use the passwordless OTP portal to drop 40+ statements straight into the active case data room in seconds.
Commercial Certainty
“When a client needs an emergency board resolution for a bank loan by 2:00 PM, it’s a life-or-death crisis. The moment the bank gets the PDF, we get taken for granted—and our S$450 invoice sits unapproved for 90 days.”
— Sarah Lim, Billing & Practice Manager (10 Years in Practice)
Locked Statutory Variations. Firms leak 15%–20% of billable revenue when staff agree to ad-hoc WhatsApp favors without clear boundaries. In TOKATOS, every action requires selecting a defined case type with locked statutory variations, ensuring work stays strictly bounded and billed from inception.
Release-Gated Statutory Output. Staff rush to lodge ACRA filings to beat deadlines and forget to bill—losing all payment leverage. Mandatory fee gates lock signed resolutions and lodgement receipts until the invoice is generated and cleared.
60/30-Day Automated Renewal Invoicing. Firms give away months of free service when staff service expired retainers in good faith. Retainer Radar sends renewal proposals 90 days ahead and auto-drafts renewal invoices 60 days before the billing cycle begins.
Operational Sanity
“It’s 9:30 PM. I’m re-typing numbers from crumpled WhatsApp receipts into Excel, praying the balance sheet balances to the cent so I can finally go home. This isn’t advisory—it’s digital ditch-digging.”
— Tom Chen, Head of Accounting & Tax (Chartered Accountant • 12 Years in Practice)
10-Second ACRA Docket Compilation. Drafting dockets in Word wastes 40 minutes retyping UENs, fixing tables, and misplacing signature lines. TOKATOS compiles print-ready statutory PDFs from live ACRA registry records in 10 seconds with pre-set signature anchors.
Permanent Relational Filing. Staff waste 30 minutes hunting across Google Drive folders for past Constitutions, finding 3 conflicting drafts. Every uploaded bank statement and signed resolution is permanently auto-indexed to the company's sovereign vault.
30-Second UFS & MA Compilation. Accountants spend late nights manually keying numbers from crumpled WhatsApp receipts into Excel schedules. TOKATOS compiles cash MA and 25-page SFRS statements in 30 seconds with guaranteed mathematical parity (Δ = S$0.00).
Where Singapore practices quietly recover
S$120,000+ in annual margin.
Behind every unbilled WhatsApp favor, clerical data-muling hour, and key staff departure is an exact financial toll that inevitably transfers to the Managing Partner. Review our transparent financial model to see where your firm leaks margin today—and what happens when you plug the holes.