Expand practice capacity 2.4×.
Increase operating margins up to 4×.
A transparent capacity model for Singapore practice leaders. Plug unbilled client favors, eliminate clerical drag, and scale portfolio margins on flat payroll.
Growth doesn’t start with hiring more staff.
It starts with plugging unbilled work and clerical drag.
Unbilled Ad-Hoc Work
Urgent requests like director appointments or share transfers get executed without an invoice.
Operating Fix:All workflows come built-in with invoicing by default—waiving a fee is a conscious decision made visible on the client statement.
The Grunt Tax
Staff lose over 70% of their workday to clerical data muling and chasing; when they leave, the burden falls on the Managing Partner.
Operating Fix:A unified practice OS automates data flow from intake to ACRA lodgement—liberating 59% of total staff time.
Practice Margin Expansion
Traditional firm margins stagnate at 10%–20% because manual friction forces new hires for every expansion.
Operating Fix:TOKATOS enables 2.4× practice capacity on flat payroll, unlocking up to 4× profit margin expansion.
Model your firm’s exact client portfolio.
See your liberated payroll and margin in real time.
YOUR CURRENT BASELINE
Adjust slidersIMMEDIATE IMPACT
Hours Breakdown →FUTURE OPTIMAL STATE
2.4× Scale ModelLegacy tools wait for manual input.
A practice OS executes the work end to end.
Unifying ACRA drafting, verified client WhatsApp, instant mobile e-signing, and continuous AML/KYC into one integrated execution spine.
| Practice Dimension | Manual Stack | Legacy Practice SaaS | TOKATOS UNIFIED OS |
|---|---|---|---|
| Core System Architecture | Disparate Tools (No Coordinator) Tasks tracked in memory, sticky notes & personal inboxes; zero central workflow coordinator. | Coordinates Tasks (Zero Execution) Organizes checklists & kanban cards, but staff must jump across 5+ external apps to do the work. | Native Coordination + Execution Workflow coordinator natively executes drafting, WhatsApp dispatch, 1-tap mobile e-sign & KYC inside the case. |
| Ad-Hoc Fee Capture | 15% – 20% Lost Revenue Untracked client favors leak because there is no workflow coordinator to catch them. | Disconnected External Invoicing Checklist marks job done, but staff must manually re-create invoices in external accounting software. | 100% Captured Automatically Mandatory workflow fee gate locks case progression until invoiced. |
| Docket Drafting | 3 to 4 Hours per Docket Manual copy-pasting across disparate desktop Word templates. | 30 to 45 Mins (External Forms) Task card exists, but staff still manually re-enter data into external fillable forms. | 10 Seconds (ACRA Database) Auto-compiled dynamically from verified ACRA corporate registry records inside the case. |
| Client Communications | 18% – 25% Open Rate (Email) Individual emails from personal inboxes, easily buried in client inbox clutter. | 25% – 35% Open Rate (Portal Spam) Automated portal notification emails ignored; staff resort to unlogged personal WhatsApp. | 98%+ Read Within 15 Mins Workflow-orchestrated verified WhatsApp dispatch directly from the active case. |
| Signature Turnaround | 4 to 7+ Days (Print-Scan) Physical printing, scanning, and manual email attachment follow-ups. | 2 to 4 Days (External E-Sign) Must jump to separate e-sign tool; portal password barriers delay mobile action. | < 90 Seconds (WhatsApp Mobile) Instant 1-tap mobile signing directly in WhatsApp; zero login or app barrier. |
| AML / KYC Compliance | PDFs Saved in Google Drive Jumping to external screening portals, saving static PDFs in Drive; zero continuous monitoring. | External Portal Jumping Staff must leave system, run checks on separate paid KYC portals & re-upload PDF reports. | Continuous 24/7 Built-in KYC Native biometric identity verification & automated daily PEP/sanction watchlist screening. |
| Staff Practice Capacity | 1.0× Baseline Hard-capped by uncoordinated chaos and endless clerical data muling. | 1.2× – 1.4× Capacity Modest task-tracking speedups, but still choked by tab-jumping across separate tools. | 2.4× – 3.0× Practice Output Workflow coordinator executes clerical chores, unlocking true operational leverage. |