Every case moves forward.
Every hour gets billed.
Nothing drops.
TOKATOS replaces scattered spreadsheets and disconnected apps with one connected practice platform for Singapore corporate services and accounting firms — keeping your qualified staff in complete control to review, edit, and approve every document before filing.
The quiet exhaustion running through
corporate services and accounting firms.
David Tan
Managing Partner • 52 Years Old • 25 Years in Practice
“I built this firm over 25 years. But lately, I feel like a hostage to staff memory and unbilled client favors.”
If Rachel takes emergency leave, everything grinds to a halt because client preferences and history live only in her head. Meanwhile, clients text me on WhatsApp asking for 'quick favors' — share allotments, director changes — and none of it gets logged or billed.
At night, staring at stacks of compliance files, the quiet anxiety sets in: did an AGM deadline slip through the cracks under my personal RQI license?
You cannot win a race to the bottom
when your costs are tied to manual hours.
The Low-Ball Price War
Discount competitors undercut annual compliance to $288. If your operating model requires 4 hours of manual drafting and chasing per company, matching market rates means working at an outright loss.
Economic Toll:Negative unit margins on standard retainers
The Singapore Manpower Wall
Tighter MOM foreign worker quotas and rising salary minimums mean you can no longer hire cheap administrative buffers. Growth hits a hard ceiling because your existing team has zero spare bandwidth.
Economic Toll:Practice growth stalls without chronic overtime
The High-Salary Grunt Tax
Senior corporate secretaries and accountants earning $5,000+ spend 60% or more of their workday finding and editing templates, renaming WhatsApp files, and dragging signature boxes.
Economic Toll:60%+ senior payroll spent on clerical work
Unbilled "Quick Favors"
Clients text on WhatsApp asking for ad-hoc director changes, share transfers, or bank resolutions. Staff execute them informally without ever creating a draft invoice in the accounting system.
Economic Toll:15% to 20% in unbilled ad-hoc fee leakage
You don’t squeeze your people harder.
You change the system that carries them.
Direct Data Intake
Clients drop receipts, bank PDFs, and trial balances via WhatsApp, email, or zero-login links. Files are auto-classified and staged on your intake tray.
Operating Standard:WhatsApp, Email & Zero-Login OTP Links
Staff HITL Review
Zero autonomous filings. Qualified secretaries and accountants verify extracted data, adjust line items, and route to active cases with one click.
Operating Standard:Mandatory Staff Sign-Off Gate
Built-In AML Screening
Background screening against global PEP and sanctions databases via Didit, combined with integrated ACRA Section 155 statutory disqualification checklists.
Operating Standard:Didit Global Sanctions & ACRA S155 Checks
Error Free Doc Drafting
Statements and resolutions pull verified ACRA BizFile data. Balance sheets balance to the exact cent (Δ = $0.00) with in-line rich-text editing.
Operating Standard:Exact Mathematical Parity (Δ = $0.00)
30-Second Mobile Sign
Zero-login mobile signing delivered via WhatsApp and executed securely in-browser via Documenso v2 under Singapore ETA 2010. No passwords or app downloads required.
Operating Standard:Singapore ETA 2010 • WhatsApp Delivered Documenso v2
Immutable Case History
Every inbound document, staff approval, client email, and signature timestamp is immutably recorded in Singapore Google Cloud for immediate ACRA audit defense.
Operating Standard:Google Cloud Sovereign Audit Timeline
Automated Fee Capture
Mandatory billing gate before case closure. Fee line items auto-generate from completed actions and dispatch to client WhatsApp upon execution.
Operating Standard:Mandatory Case Step • 100% Fee Capture
One Unified Engine
Operating Standard:Zero Fragmented Subscriptions
Real practice scenarios.
Real hours returned to your firm.
“Corporate actions are our most complex catch-all. KYC / CDD was executed, and share transfers and consents were drafted, signed, and billed before lunch.”
Corporate actions are the statutory catch-all: updating Key Personnel (KP), altering Share Particulars (SP), transferring shares, or managing controllers. When a client urgently needed an incoming director, an executive resignation, and a multi-party share transfer before flying overseas, Rachel used to lose days cross-referencing registers, re-typing NRICs across five Word templates, and begging partners to bill for the favor.
With TOKATOS, Rachel coordinates the entire restructuring from a single workspace—seamlessly integrating Didit biometric KYC/AML, BizFile register sync, and WhatsApp signature collection without touching a Word template. Instead of spending days on administrative firefighting, the complete statutory packet was compliant, signed, and billed before lunch—turning an unpaid client emergency into a high-margin advisory win.
Rachel Lim
Senior Corporate Secretary • 15 Years Experience • Finished Before Lunch
Those are 3 scenarios.
Here is how we power your entire practice.
Monthly Bookkeeping
AI Extraction & Bank Feeds
AI assistant extracts receipts and invoices, matches live bank feeds, tags 9% GST, and drafts monthly accounts.
Quarterly Bookkeeping
AI Triage & Batch Close
AI-assisted batch receipt extraction, multi-account reconciliation, and quarterly trial balance preparation.
Annual Bookkeeping
AI Catch-Up & Year-End Close
Full-year document catch-up, adjusting journal entries, and finalized general ledger compilation for reporting.
Monthly Payroll & CPF
CPF Rules Engine & FAST/GIRO
Automates tiered CPF, SDL, and community fund calculations, generating FAST/GIRO bank files and WhatsApp payslips.
IRAS Auto-Inclusion Scheme
IRAS Transmission & IR8A
Aggregates annual employee earnings and CPF contributions, pre-formatting IR8A records for direct IRAS submission.
Quarterly GST Filing
AI GST F5 Assistant
AI assistant extracts Boxes 1–9 from ledgers, audits reverse charge transactions, and compiles IRAS Form F5.
Estimated Chargeable Income
AI ECI Tax Assistant
AI evaluates S$5M revenue exemption thresholds, computes estimated tax payable, and coordinates client approval.
Corporate Income Tax (CIT)
AI CIT Tax Assistant
AI recommends Form C-S Lite / C-S / C, calculates capital allowances and loss carry-forwards, and compiles IRAS returns.
Unaudited Financial Statements
AI Drafting & SFRS Parity
AI drafts full 30-page SFRS reports and note disclosures, with deterministic math guaranteeing balance parity (Δ = $0.00).
Audited Financial Statements
UFS ➔ AFS
Transitions finalized UFS into auditor workpapers, coordinates external audit review, and books adjustments into final AFS.
AGM & Annual Return
ACRA S175 & S197 Compliance
Coordinates AGM formats, S175A dispensations, EPC solvency declarations, Documenso director signatures, and Annual Return lodgement tracking.
Corporate Action
Statutory Catch-All (KP, SP & Shares)
The universal statutory catch-all for Key Personnel (KP), Share Particulars (SP), transfers, allotments, and register updates.
Company Incorporation
Didit KYC/AML & ACRA UEN
Coordinates ACRA name clearance, Model Constitution adoption, biometric Didit KYC/AML, and instant UEN issuance.
Striking Off & Dissolution
ACRA S344A & Tax Clearance
Tracks IRAS tax clearance, verifies zero-liability balance sheets, and manages ACRA Section 344A Gazette notices.
Mass Practice Migration
Drive Ingestion & 3-Day Cutover
Bulk ingests legacy drive archives, imports client entities from legacy tools, and reconciles BizFile statutory registers.
Consumer AI stops at the chat window.
Licensed practices require unbroken, governed systems.
We didn't just build this system.
We live the work ourselves.
Shawn Tan
Founder & Systems Architect
Former Enterprise Product Lead (AI & B2B2C) • CSP Modernization Lead
“Having led a Singapore CSP through the chaos of legacy migration onto Karbon, I know how painful moving practice data really is. Karbon was a marked improvement for team workflow, but it quickly revealed a deeper industry gap.”
Generic tools manage tasks and emails, but corporate secretarial work is a statutory state machine. Even on modern platforms, senior secretaries were still trapped copy-pasting company data into Word templates and chasing signatures on personal WhatsApp.
Drawing on my background leading product teams across computer vision AI and high-scale commerce, I engineered TOKATOS alongside Charles to bridge deep systems architecture with frontline statutory practice: a deterministic practice spine that eliminates administrative sludge and automates compliance from the ground up.
Charles Tan
Industry Lead & Practice Advisor
Active Practicing Corporate Secretary • Accredited Tax Practitioner (SCTP)
“For years, I lived the brutal reality of running a Singapore practice: relentless price wars, clients demanding unbilled favors, late payments squeezing cashflow, and rising headcount costs leaving virtually zero margin buffer.”
With a background in Computer Science, I began experimenting with open-source automation and OpenClaw to eliminate manual drudgery. The breakthrough was immediate: I slashed operational hours, ran a lean single-person practice, and proved that automation could liberate practitioners from administrative burnout.
Hacked scripts, however, are not enterprise infrastructure. I teamed up with Shawn to bring real-world practice rigor into TOKATOS: turning fragile, low-margin CSP operations into resilient, high-margin practices powered by deterministic statutory intelligence.
Zero-downtime migration.
Phase 1 live in 72 hours.
Start running active statutory cases immediately on Day 3 while historical entity portfolios import progressively in the background.
Firm & User Setup
Bulk Entity Import & Setup
Training and Live Cases
Protect your team. Protect your margins.
Reach out to explore a deployment.
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We onboard a limited number of firms per quarter.